Classroom & Office Assistant - Part Time

General Job Description:

Sharing and Caring Hands includes Mary’s Place which is a homeless shelter for 100 homeless families. Mary’s Place offers a variety of resources and services to the families that live there. One of the programs that is offered is the After School Tutoring Program where volunteer tutors from the community are paired one-on-one with the Mary’s Place children in our on-site classrooms to encourage and support their learning. This program not only helps the children improve their academics but also provides them with much needed positivity and stability.

The Classroom & Office Assistant position will work directly in the After School Tutoring Program and assist the Program Coordinators to support the academic/emotional development of children/teens ages 4-18. The position requires : that you work well with children, teens, adults, and families; be able to quickly adapt to a fast-paced environment; be self-motivated and independent with task completion. The position will also provide office assistance to the Family Advocates. The position also requires the ability to pass a criminal background check. This is a part-time position with the hours of Monday-Wednesday, 2:00pm-6:30pm, and the additional remaining hours worked during the week (the additional remaining hours can be based on what works well for both the applicant and organization).

Primary Job Duties/Responsibilities:

Classroom Assistant:

• Prep and maintain classrooms : ensure classrooms are clean, organized, and fully stocked with supplies; prepare daily snack for the students.
• Perform administrative/office duties, such as : signing students in/out of the classrooms; keeping track of students’ time spent in classrooms and computing daily and weekly attendance data; assessing students’ reading levels; assessing students’ academic progress; copying and printing educational materials and papers; assembling orientation training folders for public volunteers; assembling classroom folders for students; keeping inventory of classroom items/materials.
• Proficient in Microsoft Word, Power Point, and Publisher for when posters, signs, or presentations are needed.

Office Assistant:

• Assist Family Advocates with case management (ie. helping clients complete paperwork, resource gathering, etc.) and miscellaneous office/event projects.
• Proficient in Microsoft Word, Power Point, and Publisher for when posters, signs, or presentations as needed.
• Be able to copy, print, and scan documents.

Required Qualifications/Skills:

• High school diploma/GED.
• Ability in dealing with children, teens, adults, their families, and public volunteers.
• Ability to work with multi-cultural individuals from very diverse backgrounds.
• Ability to take direction and instruction, be teachable, and be self-motivated to independently complete tasks.
• Ability to be very hard-working and to multi-task while being attentive to detail and maintaining organization.
• Ability to be flexible, quickly adapt to change, and work efficiently and effectively in a fast-paced environment all while managing time and successfully completing tasks in a thorough manner.
• Ability in evaluating situations, staying calm in stressful situations, determining the needs of children, coping with a variety of behaviors, and teaching developmental/emotional/social skills.

How Applicants Will Be Evaluated:

The full selection process will include the following steps:

1. Resume review
2. Tour/Interview
3. Job Trial Period

If an applicant makes it to the final #3 step (Job Trial Period), this is not an offer of employment. The Job Trial Period provides the applicant a realistic preview to better understand the work environment, the work activities, and performance expectations. The Job Trial Period provides Sharing and Caring Hands verification of the applicant’s skill level and to see how well they fit in with our team dynamic. The candidate will be compensated for their time during the Job Trial Period.

Interested applicants should email their cover letter and resume to info@sharingandcaringhands.org. Please specify in the subject field what job you are applying for.